ClickCease

Funds Management System (FMS)

The UK’s leading end-to-end solution for a seamless support funding process at universities & colleges. Every step is streamlined: from application creation and management to instant payments and reporting.

image

Save staff time, reduce admin and provide students with a faster, more accessible and less stressful application experience.

Everything in one place

Manage the entire process of assessing applications for your organisation’s financial support funds in one place: the Blackbullion platform. There’s no limit to how many funds you can manage in the FMS.

An easier and quicker process for staff

The FMS reduces the manual admin that comes with application assessment and management and lessens back-and-forth communication with students. This frees up significant time for staff to meet other demands of their role.

Get funds to students fast

Save time, reduce staff workload and get funds to the students who need them quicker by opting to use our Instant Payments feature.

Not just your hardship fund

With department-specific access, you can use the FMS to manage every type of support fund, scholarship and bursary at your organisation.

A faster and less stressful way for students to apply

Students in need of financial support are already stressed and worried. Support them by providing an easier and faster way to apply for funds they may be eligible for at your organisation. Our platform guides them through the entire process.

Improve security

No need to worry about security with the whole process happening in our full secure, GDPR-compliant platform. Say goodbye to paper forms, email threads, photocopies, spreadsheets and PDFs!

image

“Every staff member has said they couldn’t have coped without the FMS. It’s so easy and makes processing applications so much quicker, enabling us to do our job as best we can for the benefit of our students. We’ve heard nothing but positive feedback from students.”

Rachel Leighton-Jones Former Financial Support Officer, University of Essex

Easier for everybody!

What the FMS means for staff who 
process and manage applications:

Less admin

The FMS automates manual actions like further evidence requests and letting a student know the decision on their application. Over 500,000 automated emails were sent to students last year by the FMS.

 

img

Less back and forth with students

Students are more likely to provide all required evidence from the start - thanks to our guided application process and Open Banking feature. This, along with the automated notifications sent by the FMS, means much less back-and-forth communication with students for staff.

 

img

Easier to collaborate with other staff

The FMS makes it so easy for multiple staff members to be involved in application assessment. With the ability to see all of the application’s history to date, one staff member can simply pick up where another left off.

img

Powerful tools

Tools for staff include the ability to communicate with students through the Blackbullion platform (can only be initiated by the staff member) and reopen closed cases for an appeal or change of circumstances.

 

img

Centralised process

The entire application process for every type of support fund, scholarship and bursary at your organisation happens in one place. Our platform is accessible from anywhere, whether staff are in the office or working remotely. 

img
img
img
img
img
img
img
img
img
img
img

Benefits for your students:

Reduced stress

A quicker, easier and less stressful way for your students to apply for support funds, scholarships and bursaries.

 

img

Guided process

Students are guided through each step of the application process and automatically updated on the status of their application.

 

 

img

Receive a decision quicker

Our guided process increases the likelihood that students will include all required evidence alongside their application. Reducing the need for back-and-forth with staff and meaning the student will receive a decision on their application faster.

img

Provide bank statements automatically

Students have the option to connect their application to their bank account (safely and securely) to provide bank statement-related evidence automatically. Where it would usually take around forty minutes for a student to provide these manually, 'Open Banking' lets them do it in just 3-5 minutes!

img

Save time and stress on future applications

Students can choose to save their info for it to be automatically populated on any future applications.

img
£25+ million

of funds awarded to students through the Funds Management System

320k+

automated emails sent to students last year in relation to funding applications. Saving staff from sending these manually!

667

days collectively saved for staff last year, if we assume it would take 3 minutes to send each email manually. That's the equivalent of sending emails all day, every day for nearly 2 years!

8x

faster for students to supply bank statement evidence

95%

of students would recommend Blackbullion to a friend

45%

students reported improved focus on studies as a result of applying for funding on Blackbullion

“A lot of the time I find it really difficult when I fill out a form, especially being
dyslexic. But the Blackbullion application form is easy to read and really straightforward. I prefer it to my university’s previous process.”

Student feedback

“The application process was straightforward and I didn’t need any help while I was applying. I just followed the instructions.”

Student feedback

How it works

img

Fund is set-up

We get you set up with an unlimited number of your organisation’s support funds, scholarships and bursaries in our Funds Management System (FMS)

img

Student finds fund and checks eligibility

Student searches for financial support on our Funding Hub and finds a fund at your organisation they may be eligible for

img

Student applies

Student is guided through the application process, increasing the likelihood that they’ll provide all required evidence alongside their application

img

Staff member reviews

Staff member reviews the application, using the powerful tools in the FMS to automate parts of the process to reduce admin and save significant time. They can also collaborate with other staff members through the FMS if needed

img

Student is given a learning assignment [optional]

If appropriate and relevant, the staff member has the option to assign a piece of learning to the student as part of the process, so they are supported with financial education as well as extra money

img

Decision is made

Staff member(s) decide if the student’s application has been successful or unsuccessful

img

Student is notified of decision

The student is automatically notified of the decision on their application, to save the staff member from having to contact them manually (with the option for the staff member to add a message)

img

Student receives payment immediately [optional]

Opt to use Instant Payments for the ability to send your students a secure payment immediately (once their application has been assessed and payment approved). No need to worry about missed payment runs!

Instant payments

Send students a secure payment in seconds

Deliver secure instant payments to students in need

Reduce stress and meet student expectations for financial support, without compromising on security or privacy. Your student will receive their payment securely in seconds (once their application has been assessed and payment approved).

Simplify the payment process for staff

Save staff time, ease their payment-related workload and reduce the chance of human error in awarding funds and making payments.

Alleviate issues with incorrect student bank details

If a payment fails, the applicant will receive an automated email to prompt them to check and re-enter their bank details. Without the need for staff involvement.

Solve the problem of missed payment runs

No need to worry about missing a payment run. Get funds to the students who need them much quicker.

Split awards into multiple payments.

Coming soon!

“If you’re a student in hardship needing funds, you need them quickly. The Instant Payments innovation ticks all the boxes: quick, secure and a big admin saver. It’s a perfect example of using smart tech to support student success and wellbeing.”

Mary Curnock Cook CBE Non-executive director in education and edtech and former CEO of UCAS
image

“The Funds Management System appeared at exactly the right time for us. I thought it would be amazing because we were using a very admin heavy, time-consuming process for financial support applications. We were looking at ways to rely more heavily on technology to cut down on time and manual admin.”

Hayley Borrett Senior Funding Officer Liverpool John Moores University
image

“It’s just so nice to have one platform that does everything. We’ve got four different funds in the Blackbullion Funds Management System now and to be able to administer those in such an easy way has been huge. It’s made a massive difference.”

Rachael Glover Undergraduate Support Advisor University Centre South Essex
Keele University

Centralising the financial support process

Read story
University of Essex

Creating a better student experience of applying for financial support funds

Read story
University Centre South Essex

Improving accessibility of financial support

Read story
University of Suffolk

Streamlining funding applications with the Blackbullion Funds Management System

Read story
Keele University

Centralising the financial support process

Read story
University of Essex

Creating a better student experience of applying for financial support funds

Read story
University Centre South Essex

Improving accessibility of financial support

Read story
University of Suffolk

Streamlining funding applications with the Blackbullion Funds Management System

Read story

Interested in becoming
a Blackbullion partner?

Choose a time that works for you to speak to a member of our team for a chat or a live demo.

Book a call

Download info pack

Get your copy of the PDF that summarises what we do, which you can share with colleagues.

Download now

Send us a message

Ask any questions you may have and we’ll get back to you as soon as possible.

Get in touch